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June 2010
Planning for Implementation of Healthcare Reform
 With approximately 2800 pages of text, this legislation is complex, multi-faceted and affects all employers with two or more employees. While all the changes do not take effect immediately, employers must begin now to gain an understanding of the Act’s provisions and timetables. Critical thinking will be required relative to the effects on financial plans and the ability to continue to attract and retain employees.
Impacts of health care reform on small businesses, those with less than 50 employee full-time equivalents, are many, as outlined here.
| Requirements of the new law affecting businesses with 50 or more employee FTEs are as follows: |
For Plans Effective On Or After: |
Change: |
09-23-2010 |
Elimination of lifetime maximums, and restrictions on annual limits |
09-23-2010 |
Elimination of pre-existing exclusions for children |
09-23-2010 |
Coverage for employees’ dependent children through age 26 |
09-23-2010 |
No rescission of coverage for covered participants |
01-01-2011 |
Nondiscrimination for eligibility based on salary or wages |
01-01-2011 |
Over-the-counter medicines no longer eligible for spending account and HSA reimbursements |
01-01-2011 |
Provisions for preventive care at no charge to employees |
01-01-2011 |
Federal long-term care insurance through payroll deduction |
01-01-2011 |
Internal and external appeals processes |
For employers that provide retiree health insurance, a retiree medical subsidy will be available no later than June 21, 2010, to reimburse employers up to 80% of the cost of providing health insurance to retirees between ages 55 and 64, their spouses, and dependents. Reimbursement will be made for claims in excess of $15,000 and less than $90.000.
Also effective 1-1-2011, employers must include the aggregate cost of employer sponsored health care on employees’ W-2s. Employers need to identify the cost and communicate with affected internal departments and third party payroll providers.
HR Experts On DemandSM recommends employers take a close look at their healthcare plans, carriers and brokers to ensure they plan for the immediate and long-term financial impact of these changes and others that go into effect in the coming years. HRExpertsOnDemand.com features weekly Breaking News updates, including new developments related to health care. |
Background and Reference Checks Require Care
Background and reference checks can be performed in house or by third-party services. Regardless of which approach is used, HR Experts On DemandSM recommends you follow these guidelines:
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Conduct background and reference checks on at least two candidates before an offer is made to anyone. The process may reveal information that could change your opinion on which candidate is really your first choice.
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Make sure proper written authorization is obtained from the applicant. If a third party consumer reporting agency is being used to check databases on criminal history, credit and the like, the authorization must be separate from the job application and comply with the Fair Credit Reporting Act. National criminal checks are advisable as more people relocate to South Carolina.
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Make the candidates responsible for providing current contact information for at least two prior supervisors who will candidly respond to reference check questions. Obtain releases from the candidate if necessary.
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Prepare open-ended reference checking questions in advance, focusing on the specific skills and behaviors important to the job, and address any lingering concerns you have about the candidate. Two good questions to ask toward the end of the conversation are “Who else should we contact?” and “What else should we know?”
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Conduct a search on Google and Google images with the person’s name and location. This step may provide more information than expected and is free. However, if derogatory information impacts a hiring decision, it is important to give the candidate a chance to confirm the accuracy of the information.
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If social media sites are searched (e.g. Facebook, Myspace) make sure the information is not used to discriminate illegally, regarding gender, race, age, etc.
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Retaining Top Talent
During this recession, there have been fewer jobs available than the past, resulting in lower unplanned turnover for most occupations. Many employers have had to make deep cuts in all facets of their organization that affect employees, such as reduction is wages, benefits, hours of work, training and promotion opportunities, and combining jobs creating additional work. As a result, many employees report feeling overworked, underpaid, and underappreciated. However, as the economy rebounds and more employers begin to hire, recent surveys indicate the majority of currently employed workers intend to look for a new job or change jobs.
Clear, consistent communication is one of the best tools to avoid this type of turnover. HR Experts On DemandSM recommends employers tell employees how the business is doing, and when wage increases, benefits, and other reductions expect to be returned to normal. Take a look at recognition strategies and update if necessary to include meaningful rewards, whether monetary or non-monetary. Even a few words of sincere praise for specific accomplishments will make a difference. Providing more flexibility in scheduling is increasingly appreciated by employees of all ages. Confidential employee surveys conducted by third parties also provide valuable insight regarding attitudes and job satisfaction. Taking time to effectively address the retention issue now will help avoid the loss of productive talent and costs of replacement.
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DISCLAIMER: Any information, recommendations, advice and opinions provided are based on general human resource management fundamentals, practices and principles, and are not legal opinions or guaranteed outcomes. We recommend, as part of a team approach to management, that you consider consulting with your legal counsel to address any legal concerns related to significant human resources issues and binding contracts.
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